Employment Opportunity: Parish Business Manager

If interested, please send a cover letter and resume to lhunt@ststephenshouston.org.

Job Title: Parish Business Manager

Department: Business Office

Reports to: Rector and Director of Finance and Operations

FLSA Status: Exempt (Full time/ 40 hours per week)

Summary: The Parish Business Manager is responsible for the management of the business affairs of the Church and its various operations. St. Stephen’s Episcopal Church and School are in the midst of planning for a major construction project and real estate development. This position will support those efforts.

In addition to the normal worship, formation, service, and pastoral care functions common to all churches, St. Stephen’s maintains a close collaboration with our parish day School. Our structure includes a Director of Finance and Operations (DOF/O) over the School and Church. The Parish Business Manager oversees the following areas:

Hospitality ministry with outside groups; St. Stephen’s hosts over 30 organizations from time to time;
Coordination with St. Stephen’s Episcopal School, Houston (enrollment of 157 Pre-K-8^th grade students) on joint use of facilities and shared employees, including campus vendors;
Rental properties and leases;
Maintenance of parish bookkeeping;
Maintenance of parish records and reporting.

Essential Duties and Responsibilities include the following:

Management

Manage the business affairs of the Church consistent with the Manual of Business Methods in Church Affairs;
Work with DOF/O, Finance Committee, and Rector to create an annual budget;
Oversee and manages the annual budget, actuals, and variance analysis.
Work closely with the DOF/O to coordinate the financial operations of the Church;
Execute Payroll, accounts payable, pledges, contributions, and all bookkeeping functions;
Risk management;
Strategic planning;
Coordinate with the Diocese on all insurance needs of staff;
Attend and present to the church finance committee;
Serve as liaison to Diocese of Texas and Church Pension Fund on financial matters;
Maintain insurance on church assets and staff;
Order/purchase Church supplies, including office supplies, paper, hospitality items, etc.;
Work with St. Stephen’s Endowment Board to maintain records and stock sales.

Bookkeeping

Create and maintain the general ledger.
Handle payroll, using outside ADP.
Book accounts receivable.
Pay bills.
Reconcile all accounts monthly.
Manage pledge data and records, utilizing ACS record system for people and finances.
Create and issue giving records.
Create and maintain online giving portals.
Manage annual audits with outside firm.

IT/Security

Implement and maintain efficient and secure financial information systems.

Maintenance

Coordinate with the Director of Operations and the Maintenance Supervisor the budgeting and accounting for all church-required maintenance needs.
Maintain service agreements and contracts, as needed.
Facilitate maintenance requests from tenants.

Records Management

Maintain parish membership records physically and electronically.
Record and issue transfers in and out of the parish.
Update census data.
Maintain/update Columbarium information, contracts, and records for the Church.
Maintain church attendance records and visitor information (such as in-person and online connect cards).
·Maintain annual membership and financial records on the annual report.

Human Resources

In conversation with Rector, update personnel policies.
Oversee Church personnel actions including employment letters, disability claims, and health insurance re-enrollment.
Ensure compliance with the Employee Policy Manual and applicable laws.

Support of Rector and Vestry

Assist the Rector and Vestry in the development of sound business policy and monitor that policy using the annual budget, policy manual, and operational systems.
Advise the Rector and Vestry on policy decisions pertaining to the Church’s financial and operational issues.
Attend Building and Grounds, Finance, and Stewardship Committee meetings.

Other duties may be assigned.

Education and/or Experience

Familiarity with, and belief in, the Church’s mission;
Bachelor’s degree in Accounting or equivalent experience, including fund accounting;
Five to seven years experience in an operation of similar size and complexity;
Experience in non-profit business management; church experience a plus;
Knowledge of ACS software preferred, facility with Microsoft Office, Excel, and Zoom expected;
Collaborate with DOF/O on forecasting.

Skills and Abilities

Proven accounting skills;
Interpersonal skills to work with all levels of the organization;
Analytical skills to discern systemic solutions;
Attention to detail and excellent critical problem-solving skills;
Computer competency, including analysis and design of both application and infrastructure systems;
Experience with accrual-based accounting; depreciation; tracking multi-year budgets.

Physical Demands

Ability to communicate verbally both in person and by phone. The position may require sitting for long periods of time while working at a computer or talking on the phone. Specific vision abilities required by this job include close and color vision. Ability to stand or walk for prolonged periods of time. Ability to stoop, kneel, bend, reach overhead, climb stairs, and lift to 50 lbs.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.